Spencer Ogden’s contractors are paid to the appropriate Limited or Management/Umbrella Company as per the contractor’s contract. The frequency and requirements for payments to be made on time are outlined below.
For more details on timesheets, please visit our timesheets page.
For payment or invoicing queries please email:
so.payquery@spencer-ogden.com
For contractual queries please email:
EMEA:
emeacompliance@spencer-ogden.com
Americas:
Payroll Timescales
Timesheets/expense claim forms must be submitted to timesheets@spencer-ogden.com by 5pm on the first Monday of the month for monthly bill or 5pm each Monday for weekly bill
Timesheets must be submitted for payment via self-bill within 30 days of the date worked
Expenses must be submitted within 30 days of the date on receipt
If documents are correctly submitted, payment will be released to either the Management Company or Limited Company
Expenses procedure
Receipts should be numbered in line with the lists on the claim form
Conversion rates should be shown on the expense form with a pdf attachment showing a screen shot of the conversion rate used
Expenses must be signed and approved by the client
Per diem (if contractually applicable) must be invoiced through timesheets and not expenses
Expenses must be claimed in line with contractually agreed pay frequency along with timesheets
Document submission
Should the contractor fail to submit expenses, timesheets and invoices in line with the above processes, they will be rejected and risk delay or non-payment
Timesheets should not be submitted to both Spencer Ogden and your management/umbrella company (if applicable). If you contract through your own limited company, payment shall be made via Spencer Ogden's self-bill system upon submission of timesheets
Expense claim forms and receipts must be submitted as one pdf document
All expense documents, timesheets and any additional documentation (e.g. invoices if applicable and not working via self-bill) must be submitted as three separate pdf documents
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